Gaia Innovation Ltd (We) are committed to protecting and respecting your privacy.

This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the General Data Protection Regulation (EU) 2016/679 (the GDPR), the data controller is Gaia Innovation Ltd.

Where we get your information from

The information you give us:

  • information about you that you give us by expressing interest in or volunteering with Gaia Innovation Ltd or by corresponding with us by e-mail or otherwise

Personal Data

Personal data is information which could identify you specifically like your name, job title or email address. This is collected either through our website Contact Us page or through your communication with us by email or phone, so we only have the information which you give us specifically.

To be able to organise events with you, we will always need at least your name, job title, contact details and location so this is the most crucial information for us. We will only retain your data for as long as required by law or where we have an appropriate business justification.  For further information on how long personal data is likely to be kept before being removed from our systems and databases, please contact us at [email protected]  This information is used to keep in touch regarding our relationship as part of the work we do together or the volunteering activities you take part in.

Please know that we do not and will not ever email you to advertise paid services or products, nor do we or will we share or sell your personal data with third parties for any kind of marketing purposes. We will only disclose your personal information to third parties as part of fulfilling your application or if we are under a duty to do so in order to comply with any legal obligation or in order to enforce or apply our Terms of Use.

Your Rights

You have certain rights regarding your personal data that we hold:

  • The right to be informed:  We have to tell you about the personal data we are holding about you and what we do with it (which is exactly what this page is). If these details change, you can find them here, but if they are significant we will contact you to let you know about the changes.
  • The right of access:  You can request that we provide you with all the personal data we hold about you, and we will provide it within as quickly as we can reasonably do so.
  • The right to rectification, to restrict processing, and to erasure:  You can contact us at any time to either correct any data with us which you think is incorrect, to ask us to stop processing and using your information temporarily or to ask us to erase your data completely. You can contact us for this by either emailing [email protected] or getting in touch via our Contact Us page.
  • The right to object:  If you don’t like what we’re doing, how we’re contacting you, etc. you can always let us know using the above contact details and we will stop what we are doing immediately.
  • Finally, you also have the right to not have decisions made about you automatically without your knowledge. No decisions we make are made by an automatic process, so this is not relevant here.

Changes to our Privacy Policy

Any changes we make to this Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to this Privacy Policy.


Questions, comments, and requests regarding this Privacy Policy are welcomed and should be addressed to [email protected] or via our Contact Us page